Koala (IT-Labs) to Weclapp interface

Automated data exchange between care aid software and ERP

What is what?

• Koala (IT-Labs): Specialized software for providers of care aids – including patient management, digital application/billing, and interfaces to billing centers, among others.

• weclapp: Cloud ERP for jointly controlling central processes like CRM, inventory management, and accounting – with integration/API options.

• Interface: A technical connection that automatically exchanges data between Koala and weclapp – instead of manual double maintenance.

Short description

The Koala to weclapp interface connects your operational care aid world (Koala) with your commercial/operational ERP world (weclapp). This way, relevant processes are automated where they belong: orders, customer/patient master data, items, documents, and status information – clearly traceable and evaluable.

Functions (typical integration modules)

• Master data sync: Customer/facility data from Koala to weclapp (and optionally back)

• Item/SKU reconciliation: Care box and consumable items including variant/price logic (after joint mapping)

• Order transfer: Orders/care supplies from Koala are created in weclapp as orders/documents

• Document & status feedback: Delivery note/invoice numbers, shipping status, tracking info back to Koala (optional)

• Billing data for accounting/controlling: Transfer of billing-relevant information to weclapp for further processing

• Individual field mapping: Customizable to your processes (e.g., cost carrier logic, IK/cash register logic, evaluation fields)

Implementation depending on available Koala and weclapp connection (API/Export formats). weclapp offers integration possibilities through its platform/API.

Economic Benefit

• Less manual work & fewer errors by eliminating duplicate maintenance

• Faster processing times (Order → Delivery → Document → Evaluation)

• Better transparency for purchasing, warehouse, finance, and management

• Scalable when volume increases (more patients/facilities, more supplies)

Compatibility

• weclapp ERP (Cloud)

• Koala (IT-Labs)

• Optional: Connection to existing export/import processes (CSV/JSON/XML/HTTP), if desired

About Altruan Cloud Services

Experience meets Innovation: We have been using weclapp productively for over two years and are expanding it with our own, practice-tested services.
Personal Support: We set up the interface together with you – including mapping, test runs, and go-live support.
Future-oriented & cost-efficient: Starting prices for an easier entry – significantly below typical market level.
Hotline: +49 8724 28596 808